Creative Project Assistant

About the Role

As our Creative Assistant, you’ll help oversee the visual side of our special edition projects. You’ll work closely with our Art Director, along with artists, authors, and publishers to coordinate artwork and manage timelines.

Your day-to-day will include helping prepare artist briefs, sourcing and booking illustrators, tracking deadlines, and making sure artwork is delivered on time. This role is ideal for someone who’s organized, detail-orientated, and excited to support the creative process behind the scenes.

Key Responsibilities

🎨 Artist Briefs & Creative Support

• Read books and manuscripts for research purposes
• Prepare detailed creative briefs for artists using our template
• Support the Art Director with artwork planning and coordination

🔎 Artist Scouting & Coordination

• Research, source, and book illustrators and designers aligned with each project
• Manage artist communication, timelines, and deliverables
• Act as a key point of contact for artists

🗓️ Scheduling & Project Tracking

• Track artwork schedules, deadlines, and capacity to keep projects on course
• Update internal tools with timelines, delivery dates, and artist availability

📁 File & Asset Management

• Organize and maintain digital artwork and design assets
• Ensure files are clearly labelled, accessible, and production-ready

☑️ Artwork Review & Quality Checks

• Review submitted artwork for quality, accuracy, and print readiness
• Coordinate feedback, revisions, and approvals with artists and internal stakeholders

👥 Team Communication & Collaboration

• Share progress updates with the team

Who We’re Looking For

• Creative and visually minded with a genuine interest in books, publishing, and special edition design
• Detail-oriented and organized
• Able to manage multiple projects and deadlines at once
• Strong communicator who is comfortable working with artists and creative partners
• Proactive, dependable, and able to follow through on tasks
• Comfortable taking direction and working independently
• Strong file management and organizational skills
• Comfortable working remotely with reliable internet access

Skills and Experiences 

• Experience with Adobe Creative Suite preferred (InDesign, Photoshop, Illustrator)
• Comfortable using Google Workspace and other project management tools
• Strong visual eye and a good grasp of design fundamentals, including typography, layout, colour theory, and visual hierarchy
• Experience assisting with or preparing artwork for print production or willingness to learn
• Familiarity with special finishes (foil, embossing, spot UV, etc.) or willingness to learn
• Awareness of genre-specific design aesthetics and trends, especially romance and fantasy
• Previous experience in a creative studio, publishing environment, or adjacent creative role is an asset

Additional Details

• Location: Remote 
• Hours: Part-time (80-90 hours/month)
• Pay: Hourly rate based on experience (range discussed with shortlisted candidates)

How to Apply

Please complete the application form HERE.

Applications will remain open until the position is filled. We will review all applications and contact candidates selected for an interview. 

If you have any questions, please email us at contact@theloveclubbookshop.com.